Privacy Policy

Depending on how you use our website or application, we may collect:

Personal Details

• Full name
• Email address
• Mobile number
• Country
• City or location

Business Details

• Company name
• Job title or designation
• Business category
• Company website
• Business description
• Business experience
• Business interests
• Products or categories of interest
• Business objectives
• Information provided in your application

Application Details

• Application information
• Application responses
• Eligibility information
• Winner verification information
• Communication relating to your application

Travel Details

Where required for selected applicants or travel processing:

• Nationality
• Passport information
• Passport validity information
• Passport copy
• Visa information
• Travel-readiness information
• Other information reasonably required for travel or visa processing

Reimbursement Details

Where an approved reimbursement applies:

• Invoice details
• Receipt details
• Proof of payment
• Reimbursement information

Technical Information

We may also automatically collect limited technical information such as:

• IP address
• Browser type
• Device information
• Operating system
• Pages visited
• Approximate website usage information

We may use your information to:

• Process your application
• Check eligibility
• Administer the random selection process
• Contact applicants
• Verify selected winners
• Communicate winner announcements
• Arrange approved travel services
• Arrange accommodation and group transportation
• Support visa-related processing where applicable
• Process approved reimbursements
• Verify invoices and receipts
• Prevent fraud and duplicate applications
• Respond to enquiries
• Improve our website and application process
• Maintain necessary records
• Meet applicable legal and operational requirements

Only applicants who meet the published eligibility requirements will be included in the final random-selection pool.

Applicant information may be used to identify eligible applications and administer the selection process.

The random-selection system is used to randomly select five winners from the eligible applicant pool. It does not rank applicants or decide who is better based on personal or business characteristics.

Passport, visa, identity, and other travel-document information will only be requested when reasonably necessary.

This information may be required for:

• Final verification
• Travel booking
• Accommodation arrangements
• Visa-related processing
• Travel coordination
• Applicable legal or travel requirements

Where possible, Affhan will request only the information reasonably necessary for the relevant purpose.

Where necessary to operate the Program, Affhan may share relevant information with trusted service providers such as:

• Travel and booking providers
• Airlines
• Accommodation providers
• Transportation providers
• Visa or travel-document service providers
• Technology and hosting providers
• Email and communication providers
• Payment or reimbursement providers
• Professional advisers
• Government or regulatory authorities where legally required

We only share information that is reasonably necessary for the relevant purpose.

Affhan does not sell personal information as part of the Free China Business Trip Program.

Because the Program involves international travel, some information may need to be processed by service providers outside India for travel, accommodation, transportation, visa processing, communication, or other Program-related services.

Such information will be handled according to applicable requirements and the relevant service arrangements.

Affhan takes reasonable technical and organisational measures to protect personal information from unauthorised access, misuse, loss, alteration, disclosure, or destruction.

Access to personal information is limited to authorised personnel and service providers who reasonably require it.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

We may keep personal information for as long as reasonably necessary to:

• Administer the Program
• Verify winners
• Arrange travel or visa processing
• Process reimbursements
• Respond to enquiries
• Resolve disputes
• Maintain required business or accounting records
• Meet applicable legal or regulatory requirements

When information is no longer reasonably required, Affhan may delete, anonymise, or securely dispose of it, subject to applicable requirements.

Depending on applicable law, you may have rights relating to your personal information, including requesting information about how your data is processed, requesting correction of inaccurate information, making applicable privacy requests, or withdrawing consent where consent is the applicable basis for processing.

Where consent is required, Affhan will provide appropriate information about what data is being collected and why.

To make a privacy-related request, contact:

info@affhan.com

Affhan may need to verify your identity before processing certain requests.

If you separately choose to receive promotional or marketing communications from Affhan, we may use your contact information for those communications.

You may unsubscribe from promotional communications or contact Affhan at:

info@affhan.com

Marketing consent is separate from consent required to administer the Free China Business Trip.

Our website may use cookies and similar technologies for:

• Essential website functions
• Security
• Performance
• Preferences
• Analytics where such tools are used

Our application or website may also use third-party services for hosting, analytics, communication, form processing, file storage, payment or reimbursement processing, and travel-related services.

Third-party providers may process information according to their own privacy practices and applicable agreements.

Cookies are not used to automatically request or collect passport or visa information.

If you are selected as a winner, Affhan may publish or communicate limited winner information as part of the official winner announcement.

Passport numbers, passport copies, visa documents, private contact information, and other sensitive travel information will not be publicly displayed as part of a standard winner announcement.

Affhan may use application information to identify and investigate:

• Duplicate applications
• Fraudulent submissions
• False information
• Forged documents
• Suspicious reimbursement claims
• Misuse of the Program

The Affhan Free China Business Trip is intended for applicants who meet the published eligibility requirements.

Affhan does not knowingly seek to collect personal information from children except where permitted or required by applicable law and appropriate safeguards are in place.

Affhan may update this Privacy Policy when reasonably necessary to reflect changes to the Program, our data practices, technology, service providers, legal requirements, or operational processes.

Material changes may be communicated through appropriate official channels.

For questions, concerns, or privacy-related requests, please contact:

Email: info@affhan.com

By using the Affhan website or submitting an application for the Affhan Free China Business Trip, you acknowledge that you have been provided with this Privacy Policy and understand how your personal information may be collected and processed for the purposes described above.